All changes to JobRouter are listed here, sorted by version
Changes in version 5.2
Office Online
JobRouter administrators can unlock locked archive documents and make them accessible to other users.
The locking and unlocking of archive documents can be listed in the event log.
SAML support
Single-Sign-On via SAML 2.0 can be configured as additional authentication option.
Two-factor authentication (2FA)
It is possible to configure a two-factor authentication (2FA) for specific authentication methods. For further information, please see the chapter System > Configurations tools > Security > Authentication, Two-factor authentication (2FA).
Support of the Modern Authentication for Microsoft 365 inboxes
As Microsoft is switching the access to the Microsoft 365 inboxes in the second half of 2021 from IMAP and POP3 to Modern Authentication (OAUTH2), the JobStart module is also supported in the monitoring of e-mail inboxes. Thus the existing Microsoft 365 e-mail inboxes must be switched to Modern Authentication.
Further connection data for JobSync
The transmission of data between productive and test system is performed by and by through the REST API. This enables you to configure the JobRouter URL and the instance token of the target system in the module menu.
JobMind cloud
Not the on-going analyzes tasks are listed in the JobMind configuration. Additionally, the available page and document volume is displayed in the Admin Monitor (depending on the license). As soon as the volume is consumed, an alert is displayed in the Admin Monitor and during a user login with configuration right.
Please note: Sending Look-up data to the JobMind Cloud is allowed a maximum of 5 times within 60 minutes to ensure data processing. If you exceed this limit, the status code 429 (Too Many Requests) will be returned. In this case, you will have to wait a few minutes (Maximum 60 minutes) before you can send master data to the JobMind Cloud again.
Elasticsearch as full-text engine
As of now, Elasticsearch can be used as engine for the full-text search in JobArchive.
Deprecation of Zend-Lucene as full-text engine
As of version 5.3 Zend-Lucene is not supported as full-text engine and in version 5.2 is already no longer available in the JobArchive configuration. Archives currently using a Zend-Lucene archive stay unchanged. However, we point out to administrators that one of the alternatively offered full-text engines must be used.
New connection type Remote DB
As of now, the new connection type Remote DB is available for global and process connections. These connections can be used in the SQL elements of a form. General configurations can be processed under Configuration > Services > RemoteDB configuration. This new connection type is only available in the JobRouter cloud.
Relocate the JobSelect module
The files of the JobSelect module are now available in the Plugins directory. As of version 5.2 the following directories and files can be deleted:
•modules/jobselect/command
•modules/jobselect/view
•modules/jobselect/languages
•modules/jobselect/includes
•modules/jobselect/Jobselect.php
Configuration via environment variables
Now the environment variable JR_CONFIG_PATH is supported, which enables you to define a divergent storage location for the JobRouter configuration directory. For further information, please see JobRouter setup > Preliminary installation > Environment variables in the Installation manual.
Changes in version 5.1
Logging of password changes
If a user changes his own password, this information is logged in Action Log.
Display of large amounts of data in JobData
The new option Optimize for large amounts of data is available in the Table configuration. With this option it is also possible to display the content of tables with a lot of entries in a browser, as only the data of the respective page is loaded.
The Internal component as OCR Engine for the Full-text support of JobArchive
In the Full-text support of JobArchive, the obsolete Tesseract engine was replaced by the Internal component. It is now possible to define a recognition language for it.
The option Create additional OCR data for JobViewer2 in the Full-text support of JobArchive
By setting the option Create additional OCR data for JobViewer2, you can create the JobViewer2 OCR cache in advance in addition to the archive full text index. This is useful if users are expected to open the documents in JobViewer2 recently after archiving and want to access their OCR data.
Allowed file extensions
Up to now it was only possible to configure a global Block list in the Security settings with file extensions that are not allowed to be uploaded to the server. Now it is possible to change the global Block list to an Allow list. This allows you to restrict the allowed files.
Audit-proof abortion of steps
The new checkbox Audit-proof abortion of steps is available in the General Settings. If this setting is activated, a pop-up window is displayed when a step is aborted in the Steps Overview, allowing you to enter a comment.
SSL authentication for LDAP
LDAP directories can now be configured to authenticate via SSL. This feature is also available since JobRouter version 5.0.11.
Configure a Webhook URL for new steps
A Webhook URL can be configured in the General Settings. This Webhook is called for each user who has to be informed about the step.
Response field in JobSelect
The response field has been removed.
JobRouter Passphrase
The passphrase is now a mandatory entry. If a passphrase has not yet been defined, it will be created upon update using random data.
Changes in version 5.0
Password history
As of now it is possible to activate the user password history in the authentication section. So it can be avoided that the user utilizes the same password repeatedly several times in sequence.
Summarized notifications / e-mail notifications
In the e-mail notifications section of the user settings there is a new option Notify only if new steps are available for the summarized notifications. If the option is active, the user won't receive the notifications until some new steps are available. Otherwise the summarized notification is sent, even if there are no steps to process.
Export and import of archives
When exporting Archives, their Archive Profiles, Archive Views, Index Dialogs and Result Lists are exported as well. In addition, Global Connections of the archive as well as all Assignment of Job Functions stored in an Archive View are taken into account during the export. User Assignments to Archive Profiles are not exported.
The archive import also takes into account the new exported settings from the archive export if the check mark in the corresponding checkbox is set.
Please note: It is generally not recommended to import an archive export into older JobRouter versions.
File encryption in JobArchive
For each data storage, it can be decided whether the files stored there should be encrypted. This decision must be made when creating a new data storage and cannot be changed afterwards.
Full-text support for e-mail files
JobArchive has been extended to support full-text for e-mail files (eml and msg).
Extension of JobDbOptimizer functionalities
The service module JobDbOptimizer now optimizes not only indices but also statistics on Microsoft SQL server databases. Indexes created by the module and meanwhile no longer used are automatically deleted.
Extended right Add (JobData)
Since version 5.0.8 it is possible to define the add right for individual columns.
Changes in version 4.3
Full-text support for Office documents
JobArchive has been extended to support full-text for Microsoft Office files (Word, Excel and PowerPoint).
Additional OCR recognition languages
If Abbyy is selected as the OCR component in the archive configuration, the OCR recognition languages can also be specified to improve recognition. A maximum of four languages are supported. If no language is selected, the JobRouter default language will be used.
Send the .NET system activities directly
Activating this setting in the JobServer configuration menu causes the .NET system activities to be sent directly after execution. This is only meaningful on demo systems and systems with few automatic steps. Activating this setting can even slow down step processing on systems with high workload.
Support of e-mail files in JobViewer2
JobViewer2 has been extended to display e-mail files (EML and MSG).
Start the process instances via JobStart
The JobStart module starts the new process instances directly, without waiting for the next execution of the JobImport module.
Log level of the service modules can be changed dynamically per JobRouter instance
It is now possible to change the log level of the service modules for each JobRouter instance during operation. The new log level is taken over within a minute without restarting the services.
Column widths in JobSelect reports
If no width is specified for a column, it is expanded by the content. The default width of 50 pixels has been removed. If, on the other hand, a width is specified, it is now also enforced for the view. In this case, there is no longer an automatic widening of a column by its content.
JobRouter App
The new Applications tab has been added to the user settings. Here you can undo registrations of mobile devices.
DocumentHub
Users can upload documents and files in DocumentHub. Subsequently, they are available in the dialog of FILE elements and within the archive view. Documents can be uploaded to the DocumentHub via the JobRouter App.
Please note: The DocumentHub can be disabled per user profile.
JobData
Configuration menu moved
The JobData configuration menu has been moved from the General Configuration to the Module Configuration.
Result recording for data records
Now you can determine if the creation, change, deletion, and import of data records should be Recorded.
Input custom validation
In the table configuration one regular expression per column can be stored now. Therefore, a specific validation of the input is possible, such as the invoice number format. Additionally, an appropriate error message can be stored. This will be displayed in the editing dialog, if the validation of the input fails.
Changes in version 4.2
E-mail notifications for step actions
Notifications for new steps, requests/responses and assignments can be separated in the user administration and can be configured in the user settings.
In the course of these modifications new default e-mail messages for requests, responses and assignments were created.
The representative notifications are no longer defined separately. The information about receiving a step as a representative was moved from the e-mail subject into the text (JobRouter variable jr_info).
JobStart
Parallel barcode processing
Sharing documents via barcode can be optimized through parallel barcode processing for systems with high capacity utilization.
Filter e-mail attachments
In e-mail import jobs it is now possible to exclude unnecessary attachments from the import, based on their file size or extension.
Storage period in file import requests
In the configuration of file import requests the number of days, after which the temporary files of the import request can be deleted, can be determined. The time period starts as soon as the import request is completed. Incorrect requests are not cleaned up.
JobData
Placeholder in lists
For columns with the display type List it is now possible To use columns as placeholders, too. The lists will get updated automatically during the editing of data records if the value in one of the columns is changed.
Import of tables
During the Import columns will be deleted or their length will be shortened when necessary based on the new definition, if the table has been changed before.
Database connection
The JobData connection can be used for the configuration of archives, JobSelect overviews and JobMind reconciliation data.
JobArchive
Placeholder in lists
For index fields of the type Text with stored list Other index fields can also be used now as placeholders in SQL queries. When storing or editing a document the lists are updated automatically as soon as the value in a list is changed.
List-dependent select lists in the filter area
With the introduction of placeholders in lists, it is now possible to store and use Select lists with dependencies to other select lists in the filter area.
JobViewer
PDF Viewer
In the JobViewer setting a viewer can be selected now, that will be the preferred when PDF files are displayed.
Security settings for passwords
When JobRouter is installed the minimum password length is set on 10. Additionally, the options Password has to contain numerical characters and Password has to contain upper and lower case characters are active. It is possible to change the settings in the security settings.
Changes in version 4.1
Process category extension
JobRouter offers now the possibility to select a background color for each category.
If the symbol Default is selected, the first two letters of the label will be displayed in the user language.
Edit batch as profile setting
The option Edit batch was removed from the step properties and can now be activated for users in the user profiles. If a user activates batch processing in one step, the function is comprehensively active in all boxes and steps.
Right to manage user profiles
It is now possible to assign the right to Manage user profiles separately. Additionally user profile managing was moved from the security setting in the configuration to the main navigation. There it is listed under Organization .
Right for user and job function assignment
If the managing of rights is configured on user profile level a new right called User and job function assignment can be used. The assignment of users to job functions as well as job function assignments in the modules JobArchive, JobExplorer, JobMail Connect, and JobSelect are only available for users with profiles granting the right for this actions.
Barcode filtering with regular expression in the JobStart module
In the menu for file import task configuration it is possible to define in the segment Barcode separation by means of a checkbox if the search filter should be defined as regular expression.
Full-text engine selection
You can chose now the full-text engines in the archive configuration for full-text searches. We recommend for large archives the full-text engine database in combination with the SQL server or Oracle, though you should take into account that the database engines require large storage capacities on the database server (possibly several Gigabytes depending on the number and size of the documents). The conversion of existing archives involves the new indexing of all hitherto archived documents. Please note the instructions in the chapter Full-text support if you are using an Oracle database.
Set page prefix via the web interface
A page prefix can be set in the general settings now, which will be displayed in the title of all JobRouter pages.
Maintain database tables via JobRouter
With the new module JobData new tables can be created and maintained without direct database access. To be able to use JobData an according license is necessary.
From JobRouter version 4.1.1 tables can be removed from JobData without deleting them effectively from the database.
Forgotten password function on the Login page
You can select the Forgotten password function in the security settings. Thus the user can request an e-mail on the Login page that enables the user to set a new password.
Ignore external references for LDAP synchronization
In the menu Configuration of directory connections you have the possibility to select the option Ignore external references now. If parts of the search results are located on an external directory server you don't have access rights for, you can ignore this option.
Color scheme
An alternative text can be stored in the header instead of the logo. Additionally a background image can be defined for the Login or Logout page.
Optimization of time intervals between database queries in the JobTimer module
To decrease the utilization of the database through the JobTimer module, time intervals between database queries are depending on the time setting of individual escalation actions now. The maximum time lag is 5% of the escalation time interval but does not exceed the value Maximum time lag in minutes in the JobTimer configuration. If an explicitly punctual performance of the escalation action is needed, it is possible to decrease this value. Though this leads to an increased load on the database.
Separation of configuration and module configuration
In the user profiles it is now possible to differentiate between the rights Configuration for access to General Settings and Module configuration for the access to module settings.
Changes in version 4.0
Restrict the file system access for service modules
JobRouter now offers the possibility to restrict the file system access for JobRouter service modules. For each instance any number of directories can be configured in the instance management. The read and write access to the directories is allowed from the service modules.
Restrict directory selection for JobStart
In addition, a directory can be set in the module configuration that is used as the basic directory for file import tasks. Therefore, the configuration of tasks is simplified and the access centralized.
Define users for applications
Applications are executed in the JobRouter service modules under the service user account, by default. For each instance, users can be defined in the instance administration, where PHP is executed by CLI and external applications.
Allow applications
JobRouter now offers the opportunity to restrict the execution of external applications from JobRouter service modules. In the instance administration, any number of applications can be entered for each instance whose execution is permitted.
Notifications
The notifications are now displayed on the right side of the brwoser window in JobRouter and replaces the previous message area above the main content. Due to their relevance (errors, warnings, info, success), they are marked both in color and with a symbol and can be removed individually. Information and success notifications are hidden after five seconds, by default. If the mouse pointer is over the notification area, the auto-hide function is disabled.
Output of SQL commands
The output of SQL commands, for example, in JobSelect is now performed via the Console. That is on the right side of the footer and can be accessed via the console icon.
New context menu
The actions that are available for every entry in the process, step or instance overview are now displayed in a context menu.
New symbols for JobSelect
New symbols have been created for the overview columns of the JobArchive, instance history, DW client and DW webclient type. For columns of the script type, a default symbol is displayed, if none is defined.
Supporting 2-D barcodes in JobStart
From now on, the 2D barcode types DataMatrix, Micro-QR-Code, QR-Code and PDF417 are supported in JobStart.
Manage module rights via user profiles
In the module rights section, on the user rights tab, you can manage the rights to view and configure the licensed JobRouter modules.
Database optimization for Microsoft SQL server
The JobDbOptimizer service module now supports the automatic creation and optimization of database indexes for Microsoft SQL Server. The creation of the indexes is defined in the action log (Admin Tools > Configuration > Monitoring and Maintenance > Action Log).
If no database optimization should be carried out by JobRouter disable the JobDbOptimizer module completely (Admin Tools> Services Configuration> Module Settings) .
Excel export in the JobSelect module
Excel files are now created in xlsx format (Excel 2007 and newer).
Select the full-text engine
From version 4.0.4 you can enable the full-text engine for full-text search in the archive configuration. For large archives, the full-text engine Database is recommended in combination with SQL Server or Oracle, but it must be taken into account that the database engine can lead to a large memory requirement on the database server (possibly several gigabytes, depending on the number and type of documents). The conversion of an existing archive requires a new indexing of all previously archived documents. If you are using an Oracle database, please refer to the chapter on Full-text support.
Changes in version 3.9
Central signature for e-mails
A signature can now be entered in the JobMail configuration. It will be used for all outgoing e-mails.
Configuration of index fields in the JobArchive module
When configuring index fields in JobArchive, a database query can be used to expand the options in the pop-up of the list column.
Summarized notifications
Summarized notifications option
The summarized notification option can be enabled in the user settings. A summarized notification is send at a specific time to the user as an e-mail, containing a summary of all open steps.
SSL certificate errors can be ignored during JobStart mail import
SSL certificate errors can now be ignored in the e-mail account configuration. The trustworthiness of the connection will no longer be verified.
Changes in version 3.8
Upper and lower case in passwords
Security settings now offer the additional possibility to enforce the use of upper and lower case letters in user passwords. This setting only affects new passwords, it has no effect on already existing passwords.
Filter on IMAP folder path
The JobStart module now supports the ability to apply a filter on the IMAP folder path in the e-mail import tasks.
Canceling steps
Steps can now be aborted via an action button. Steps can also be aborted via the JavaScript API function jr_execute. A JavaScript event OnAbortConfirm is available.
Rights management via user profiles
From now on, it can be set in the security settings if the rights management for users should be handled for the users directly or via user profiles.
If the rights management is set to be done via user profiles, the tab to assign individual user rights in the edit user menu is no longer available. Instead, user rights are assigned in the respective tab in the edit user profile menu.
During the update or a new installation of the JobRouter web application, an additional user profile Privileged will be created. This user profile is equal to the default user profile that is currently already created during the installation, but with all user rights:
•Manage Users
•Manage User Rights
•Manage Job Functions
•Manage substitutes
•Manage Personal Substitutes
•Managing Processes
•Admin Monitor
•Configuration
•Access web service
If the rights management was handled for the user directly so far and is to be handled via user profiles in the future, the user managing the user rights requires the configuration right in addition to the administration right. Otherwise, accessing to the menu to edit user profiles is not possible.
Before the rights management is switched from user-based to user-profile-based, the user performing the switch has to be assigned the privileged user profile. Otherwise, the user would lose the configuration right he had previously. To avoid the unwanted loss of the configuration right, it will be checked when saving the security settings if the configuration right might be lost by the switch and prevented, if necessary. The same is true if the user management is to be switched from user profiles to users.
Activate/isable module
Modules that are not needed in JobRouter can now be disabled in the module settings.
User-defined incident fields
In the general settings, two user-defined incident fields can now be configured that can be activated via user profiles for the inbox or completed box.
Service configuration - Resetting module settings
The module settings in the service configuration can now be returned to the JobRouter default settings with a click on the Reset button.
Changes in version 3.7
Font size of forms
In the general settings, two different font sizes are now available for JobRouter forms. The setting "small" corresponds to the standard of JobRouter 3.6 and lower.
System fields in archive views and result lists
In archive views and result lists, the JobArchive system fields Revision ID, Stored by, Stored on, Changed by, Changed on, Deletion date, File name, and Number of pages are now available as result columns and filter fields.
Restrictions in archive views
The types of restrictions in archive views were adjusted. The conversion of the old restrictions is performed during the JobRouter patch. Details can be found in the log file created during the patch.
GUID added to the JobArchive archive
JobArchive documents can be also found by using the GUID of the archive via the REST-API.
Archive profiles added
Any number of archive profiles can be defined for individual archives. Archive profiles manage the user authorization of archives. In every archive profile, the rights (Display, Download, Print, Editing index fields, Delete, Allow annotations) and restrictions on index and system fields can be set for an archive. Each user can be assigned one archive profile per archive.
It can be set for every archive view, if the archive profiles of the archive are to be considered. Archive views without consideration of archive profiles are displayed to all members of the assigned Job Function. Archive views with consideration of archive profiles will only be visible to members of the assigned Job Function if they are also assigned to an archive profile for the archive. In this case, the rights and limitations assigned to the user via the archive profile take effect in the archive view (in addition to the possibly directly set limitations in the archive view).
Users assigned to an archive profile with activated right to delete documents, have the possibility to delete documents via the archive views and the REST-API from the corresponding archive.
Optionally, archive profiles can also be used when accessing documents and result lists via JobArchive form elements, JobArchive form integrations and JobSelect columns of the JobArchive type.
Support for multiple substitutes
From now on users are able to set multiple substitutes for their personal steps or steps assigned to them via a Job Function. Every substitute is able to process the incoming tasks during the user's absence.
Full-text support for JobArchive archives
Activating full-text support for individual JobArchive archives is now possible. The necessary indexing of the documents can be started at a specified time.
Full-text search can be activated in individual archive views for all archives with activated full-text support. When activated, an additional input field Full-text will be displayed in the filter of the archive view that can be used for a full-text search.
Support of explorer integrations for JobArchive
Explorer integrations can be defined for individual JobArchive archives. These integrations can be maintained via the JobRouter user interface and read via the REST-API. This functionality is available in JobRouter systems with licensed JobExplorer module.
Export and Import of JobArchive Archives
Individual JobArchive archives can now be exported and imported again in every JobRouter system with licensed JobArchive module.
When exporting an archive, the archive definition including the index fields and if applicable the lists stored for individual index fields are provided as a ZIP file.
When importing the ZIP file for an archive, the archive name as well as the table name for the archive table can be changed. Choosing the storage that is to be used is obligatory during the import.
The Flash version of JobViewer was removed
The outdated Flash version of JobViewer is no longer supported and thus removed from JobRouter.
Check for the maximum amount of users as set in the license
The maximum amount of users set in the JobRouter license is now checked.
If 90 percent of the maximum number of documents is reached or exceeded, users with configuration rights will receive a respective notification when logging in. As soon as the licensed number of users is exceeded, every user will receive a respective warning during every login. Respective messages will also be displayed in the admin monitor and the user overview.
Creating more users (manual or via the LDAP user import) is not possible anymore, as long as the maximum amount of allowed users is reached or exceeded. To be able to create more users, a license upgrade is necessary.
For the time being, blocked users do not count when checking for the maximum number of users.
Check for the maximum amount of documents as set in the license
The maximum amount of documents set in the JobRouter license is now checked.
If 90 percent of the maximum number of documents is reached or exceeded, users with configuration rights will receive a respective notification when logging in. The notification is also visible in the admin monitor.
Archiving further documents is not possible anymore, as long as the maximum amount of documents is reached or exceeded. To be able to archive further documents, a license upgrade is necessary.
New menus for instance management and service configuration
Two new panels were added under Admin Tools > Configuration for instance management and service configuration. These menus offer an easy possibility to manage JobRouter instances and to configure service and module settings.
Right to print in archive views
The right to print documents from an archive can be assigned in the configuration of archive views. The right is considered in JobViewer.
Required fields in JobArchive archives
Every field can be marked as required in the archive configuration. If an index field is marked as required, it cannot be saved with an empty value. This property can be removed or added at any time.
Archiving documents in an archive
Documents can be stored in an archive without using a process, if the corresponding right has been granted. The Archive document option now exists in archive profiles and archive views.
A new option Archive dialog was added in the general settings of the archive view that can be used to select an index dialog.
Send timeout for e-mails
A send timeout can be defined in the JobMail configuration to set a time limit when retrying to send an e-mail that could not be sent due to network problems. If the send timeout is exceeded, an errors message is displayed in the JobMail protocol. In addition, the time of the first attempt to send is also visible.
Postpone for oneself or Job Function
When postponing a step, the user can now decide if he wants to postpone the step for himself or for the Job Function of the step. This choice is only available in the postpone pop-up, if a Job Function is assigned to the respective step. Otherwise the step will be postponed just for the current user, as before.
OnClick in JobSelect reports for the result columns DW WebClient and JobArchive
In JobSelect reports, a script function can now be added to result columns of the DW WebClient or JobArchive type that is executed when clicking the buttons in the report. The return value False can be used to disable the default behavior of the buttons.
Logging of actions applied to steps and instances
The logging of actions applied to steps and instances was extensively expanded. For this, a step action log and an instance action log were added. The step action log of individual steps can be opened in the step overview, the instance action history of individual instances can be opened in the instance overview.
•The following administrative actions applied to steps in the step overview are now logged in the step action log: Abort Step, Reactivate Step, Change Completion Time, Resend Step
•Deleting a step is logged in the instance history.
•The following user actions applied to steps are now logged in the step action log: Save, Reserve, Release, Priority, Postpone
•The following administrative actions applied to instances in the instance overview are now logged in the instance action log: Change Completion Time, Import, Export, Synchronization (JobSync), Re-import from an archive (JobShift)
•Deleting an instance is recorded in the global action log.
•The archiving (JobShift) of an instance is recorded in the instance action log of the archived instance as well as in the global action log.
Display of archive information in admin monitor
If the JobArchive module is licensed, the admin monitor will display information on the module, such as number of archived files and the used memory.
Multilingual capability
The option for multilingual translations of texts will now only be displayed if a respective license for the Enterprise Edition is present. The following menu points are an exception, allowing for a multilingual configuration even without Enterprise license:
•DocuWare WebClient integrations in the JobRouter menu
•User-defined hyperlinks
Time-controlled sending of e-mails
The JobMail module now supports time-controlled sending of e-mails. For this, the column indate of the JRMAIL table is used. The outgoing e-mails will be stored in this table until they are sent by JobMail. Sending the e-mail will be delayed until the time set in the indate column is reached. If the indate column has no value (zero), the e-mail will be send immediately after being written into the table.
System analysis
To more easily identify problems with the use of JobRouter, a system analysis was integrated in JobRouter 3.7. This feature aids administrators with the analysis of the system configuration, the log files and other centrally administrated aspects. The contents of the analysis can be imported and exported, which allows reviewing analysis results from external systems or forwarding the own results to the support responsible.
Monitoring the subfolders of e-mail account inboxes
The JobStart module now supports monitoring the subfolders of e-mail account inboxes. This option is only available for IMAP accounts.
Changes in version 3.6
New Columns in the inbox, substitution and completed box
The following columns are now available in the inbox, substitution and completed box:
•Initiator of an instance as full name and user name
•Start date of an instance
•End date of an instance (only completed box)
•Deadline of an instance (only in inbox and substitution box)
All new columns can be activated in the user profile. They are not active by default.
Security settings
The following new settings are available in the security settings:
Prevent integration in Iframe: After activating this option, JobRouter can no longer be integrated into Iframes of external domains.
Error messages: This option allows to hide details of security relevant error messages from JobRouter users without admin rights.
Initialization queries in JobSelect reports
An initialization query can now be defined in JobSelect, it will be executed before the actual JobSelect query is run. It can be found in the JobSelect configuration tab database where a new initialization query field has been added. Database
A refresh button is now visible in JobSelect reports. Clicking it will reload the JobSelect report and - if set - run the initialization query first.
Geno SSO token login
In JobRouter 3.6, users can automatically log in by passing a so called Geno SSO combined ticket. To use this feature, simply pass a valid Geno SSO combined ticket in the HTTP header of the request.
Integration of JobArchive result lists via URL
It is now possible to integrate JobArchive result lists via URL in external applications. The URL to access a specific result lists is always user specific and only valid for the respective user. It includes a signature that protects it from any manipulation. Additionally, URL parameters can be encoded using a passphrase.
Further information on the generation of URLs can be found in the JobRouter Tech Doc as well as in the JobRouter PHP API manual.
Annotations in JobViewer
The JobViewer module can now manage annotations, if the option Allow annotations is enabled in an archive view.
Display of subtables in the step overview
Next to the process table, subtables can now be displayed in the step overview. Furthermore, stored files can be downloaded directly using a link.
New overview for process categories
A new overview is available for JobRouter process categories, allowing the user comfortable access to boxes related to categories.
Event logs in JobArchive
It is now possible to activate an event log for every JobArchive archive and display it in a report. The following actions can be logged:
•Create
•View
•Download
•Edit
•Delete
Index dialogs for archive views
Index dialogs can be set for archive views using the new Manage Index Dialogs option in the JobRouter configuration of the JobArchive module. Managing Index Dialogs Define index dialogs for individual archives. Those index dialogs can then be used in archive views, allowing the user to see the contents of system or index fields that are not included in the archive view as result column.
Confirmation prompt for unsaved form entries
Enabling Confirmation check when exiting steps in the configurations displays a conformation prompt when a user tries to exit a changed dialog window.
Repeating scheduled tasks in JobStart
Daily scheduled tasks can now be repeated. This allows executing a task once a day at a specific time, or during a specific time frame repeatedly all few minutes or hours.
Displaying clipped documents in JobViewer (HTML5)
Clipped documents can now be selected in JobViewer (HTML5) in a field in the upper right corner and displayed. The field is only visible if clipped documents are available.
Postpone status selectable for inboxes
When editing inboxes in the workflow designer, Postpone can now be selected as a new status. This box will only display steps of the process that the user postponed himself.
Status selection can be activated in the inbox filter
When editing inboxes in the workflow designer, Status Selection can be selected. Depending on the status of the inbox, a pick list will be displayed in the filter of the inbox containing the different step statuses.
Global connections selectable in JobSelect
Global connections are now available when editing JobSelect reports. The global database connections stored in JobRouter can be used for the SQL query and also for filters of the selection type.
Changes in version 3.5
New color scheme
The new JobRouter_2013 color scheme is being shipped with JobRouter 3.5. It will be automatically activated in all user profiles after a new installation. During an update to version 3.5, the color scheme will be added and you can select it manually afterwards,
If you want to import the color scheme into an existing version without performing an update, you can download it as an XML export file in the customer portal. You can add it to your JobRouter via the import function.
Design adjustments
There have been design improvements in the whole application. Many details were adjusted to simplify working with JobRouter. For example, the navigation menu has been revised and better sorted and the logos have been adapted to the new JobRouter look.
New AutoComplete element
A new AutoComplete element has been integrated in all JobRouter dialogs. It is considerably easier to use compared to the previous version. A broader input field is now available when selecting users using an AutoComplete element.
Category mode
To make the work with multiple inboxes easier and clearer for the user, a new category mode was introduced. Category mode is an alternative to the normal structure of the navigation menu, sorting the inbox, the substitution box, the completed box as well as the overview and archive view into categories. Every user can decide in his settings if he wants to use the default layout or the category layout.
Presentation of process inboxes in the substitution or completed mode
Process inboxes of the substitution or completed type in the standard navigation menu are now sorted differently. If the boxes are not set to be subdirectories, substitution boxes will be shown after inboxes and completed boxes after the completed menu item. If the boxes are set to be a Subdirectory, they will be displayed identical to the inbox with a drop down menu.
Use of semaphore files in JobStart
In many cases it is necessary to wait for a (usually describing) file during the start of a process using a file import. In practice this can be e.g. a PDF or XML file. JobStart now supports the use of such semaphore files and can transfer those files to the process as additional attachment, allowing the process to e.g. read the XML file.
Delay of import tasks in JobStart
It can happen in some cases that files are not locked while they are written in the import directory. In that case JobStart would import the files before they were completely created. JobStart now offers the option to set a time it waits after the last file size change before the file gets imported.
Time-controlled initiating of processes
The new scheduled tasks of the JobStart module allow starting time-controlled processes with definable parameters. It is possible, e.g., to start a process to perform a specific task every day at a set time without the need for an external script. JobStart scheduled tasks can currently be set to happen once, daily or weekly. In the future repetitions during the day as well as monthly tasks will be supported.
Direct display of documents in the integration
The dialog integration Attachment was extended by a new function, allowing setting the source of the document not only as a process table field, but also as a form field. This always to instantly show a file in the integration after it was uploaded using a FILE form element.
Display of the last synchronization
If LDAP synchronization is active, it will show when a user account was last synchronized in the user administration.
Process owner as Job Function
Process owners can be assigned using Job Functions in addition to the assignment as user. This allows for an easier management of responsibilities especially for large installations with many processes and users or an external user administration.
Hierarchical storage mode for the upload directory
Since JobRouter version 3.4 it is possible to switch from a flat storage mode for attachments in the upload directory to a hierarchical storage mode. A new installation will now automatically use the hierarchical storage mode. If you want to transfer processes with attachments from one system to another, we recommend using the same storage mode on both systems.
New module: JobArchive
The new module JobArchive allows you to create archives to store documents short or long term. With it JobRouter gains a complete, integrated electronic document archive. This allows to very easily integrate archiving functions into processes. Also, the search for documents can be done easily using the JobRouter interface.
New module: JobViewer
The new module JobViewer allows displaying any file in the browser, regardless of the installed display programs on the client. The Viewer supports over 300 different file types. A complete list can be found in the document Module JobViewer document formats that can be downloaded in the JobRouter customer portal.
JobViewer can be integrated in JobRouter in the following places:
•In forms via the element File and Attachment
•as form integration Attachment
•In archive views
•In process inboxes in columns of the JobArchive DocID type
•In JobSelect Reports in columns of the JobArchive type
A special feature of the Viewer is the saving of the window position and size for each user and screen resolution. This allows users to customize their workplace without a problem and can additionally set different settings on different devices.
Currently two variants of the viewer are available. A HTML5 and a flash variant, however the flash variant will only be available for a short time. Only the HTML5 viewer will be supported in the viewer.
New module: JobLink for SAP
The new SAP interface JobLink for SAP offers the possibility to directly use JobRouter to communicate with SAP Webservices and call BAPI's. In contrary to the existing SAP interface no interface software is necessary.
JobLink for SAP is constructed in a way that allows modifying existing scenarios or creating separate scenarios. This allows you to rapidly implement individual interfaces and SAP calls, even if the required scenario does not exist yet.
The interface can be integrated as a system step in any place of a process. Additionally, a form element to directly execute SAP functions in a form is available. This variant gives direct feedback to the user about the executed transaction. For example, the user can book an invoice and instantly gets a SAP document number.
For further information about this module, see the new JobLink for SAP manual.
Changes in version 3.4
Time Zone Support (Enterprise Edition)
In version 3.4 JobRouter now offers individual time zone settings for the users. Each user can choose a time zone in their settings menu. Alternatively this setting can be adjusted by the administrator. Depending on the configuration of the processes all dates and times automatically adapt to the time zone. System information (Indate, completion time) is automatically converted. Form fields of the DATE type can optionally be converted. Introducing the time zone does not affect your existing processes, as long as the time zone settings of the form fields remain unchanged.
Extended multilingual support
multilingual support in JobRouter was extended in several places in order to guarantee an improved and more complete translation of your processes and reports. The following elements can now additionally be translated.
•Lists in the process designer (only supported in the Enterprise Edition)
•Name, description, filter, result columns of JobSelect reports.
•Process box actions (only supported in the Enterprise Edition)
•DocuWare WebClient integrations in the JobRouter menu
•User-defined hyperlinks
Performance optimizing when forms are displayed
When trying to display forms with several elements and a high rate of parallel access, the performance in JobRouter was occasionally affected. To counteract this, in JobRouter 3.4 changes have been made to the logic, so the forms are displayed quicker.
Saving the upload files
JobRouter 3.4 offers the possibility to save the Upload files in a new structure. Attachments used to be stored in subdirectories but all on the same level.
As of version 3.4 you can choose between the storage format Flat and Hierarchical under General settings. Flat corresponds to the old structure, Hierarchical to the new storage structure.
For new installations of JobRouter the default structure setting is hierarchical.
When the mode in an already existing system is changed, the new files will be stored in the new structure format from the point in time the mode was changed.
Opening hyperlinks in iFrame
User-defined hyperlinks can now alternatively be opened in an iFrame instead of a new window. Simply activate the option Open in iFrame in the settings for user-defined links.
Supporting several instances (SaaS license)
When JobRouter is used in conjunction with a SaaS license, it is possible to run several JobRouter instances with one installation. This applies to the web application as well as the services.
The instances consist of separated databases, which contain the JobRouter data and separated directories for the instance-specific files. When signing into JobRouter the user has to additionally, next to the user name and password, enter the instance number to decide which JobRouter he wants to sign into.
SQL query for user-defined fields with empty selection
When a SQL list for a user-defined field is defined in the user settings, as of now an empty selection will be displayed as the first element of the drop-down list. This enables an empty selection.
JobSelect extension for Passphrase
Since JobRouter 3.3 the instance overview in JobRouter is secured by a passphrase. In order to integrate the overview into an external program or call it up using a script, the link can be created by the user when they are familiar with the passphrase.
In JobSelect this task can now be avoided. From version 3.4 a new column type Instance overview is available. This type helps to imbed the instance history into JobSelect. You only have to hand over the processid and JobRouter then creates the link and opens the instance history in a new form.
JobStart extensions
In the module JobStart (e-mail import) new options to hand over data to an instance have been added. Now CC-recipient name and CC-e-mail addresses can be obtained and passed to the process table or subtable. The e-mail text can also be handed over to the instance in form of HTML.
New module JobViewer
The module JobViewer offers a state-of-the-art display-component for documents and files. The module can be used to display any document attached to a process or archived in JobRouter. The viewer can also be used as a form integration. With JobViewer you can display files in any browser without having to install an editing program on the client.
For further information on JobViewer and the supported file types see the new module description JobViewer.
Renaming of JobArchive to JobShift
The module JobArchive, which shifts old instance data into a separate database, has been renamed to JobShift. From version 3.4 the name JobArchive is used for the new integrated JobRouter archive.
Character set for external connections and DocuWare
For new JobRouter installations the manufacturer recommends to install the database with the Unicode character set. Using JobRouter in the Unicode mode allows the support of various languages within one installation.
When JobRouter is executed in Unicode mode, data from external connections has to be converted in order to be correctly displayed in JobRouter. To enable this, in the JobRouter version 3.4 the character set of the target database of a JobRouter database connection can now be set. This enables JobRouter to automatically convert the data during reading and writing. The false display or missing of special characters belongs now to the past.
Please note: In connection with SQL Server for new installations only the SQLSRV extension can be used.
Changes in version 3.3
New security settings
The menu security settings were expanded by features to manage inputs and outputs in JobRouter. The security in JobRouter can hereby be immensely improved. Inputs executed to harm the system can so be filtered. For more information see chapter Security settings.
Changes in version 3.2
Displaying the actual name in the instance history
In the column user name the real name of the user or substitute and their user name is displayed in the instance history.
JobStart PDF support
For file import tasks, PDF files can also be used for barcode recognition and separation.
Integrating JobRouter web services
With the JobRouter web service, JobRouter 3.2 offers an interface for communicating with the workflow management system. The latest JobRouter web service offers the possibility to update organizational data in JobRouter. This includes users, Job Functions, rights and process owners. For further information on the web service see the JobRouter web service manual.
Token login
JobRouter 3.2 allows you to login users automatically from other applications. To do so you can create or apply for a token through the database or through a web service call up. This token can then be used to log into JobRouter.
Improved NTLM authentication / Single Sign-On
JobRouter 3.2 can be configured so when Windows authentication is used, the entire application does not run under the rights of the Windows user but a technical user. Signing into JobRouter takes place via the link jobrouter/NTLM.
IP restrictions
IP restrictions can be defined to improve the security for the usage of JobRouter as an Internet-based solution. You can define which (static) IP address can be activated for working with JobRouter. Users, which have other IPs assigned, cannot sign into JobRouter.
Changes in version 3.1
Automated saving
When a step is saved, the behavior of the button can be set to the new option "automatic reservation" in the step properties.
Color schemes
In the JobRouter configuration you can create and configure your own color schemes. With these color schemes you can individually adjust JobRouter to your liking. In the new menu different color elements of the JobRouter environment are available. These can be chosen directly by entering a hexadecimal code or by choosing a color from the color palette.
JobStart barcode extension
JobStart was extended by a component for barcode recognition. This component makes it possible to search incoming documents by barcode, extracting them and splitting the document into single documents, if necessary. The partial documents can either be started as single instances or handed over to a subtable.
Expanding the JobStart e-mail Import
The e-mail import in the module JobStart was expanded so there is a generic mode additionally to the existing one. The generic mode can be used to hand over all information contained in an e-mail to the subtables of a process. This includes information such as e-mails and attachments.
New option Keep me logged in
The new option Cookie login was integrated for logging into JobRouter. This function allows users to stay logged in even if the browser is closed. For this the checkbox on the main page in JobRouter has to be ticked. This function is mainly an alternative single sign-on method in case the Windows login fails.
Templates in subtable views
In subtable views templates can be used. These templates allow the user to save the data that was entered in a subtable view of a form as a template, so it can be reused in other instances. You can save as many templates as necessary for each user.
Changes in version 3.0
General changes
A new start menu, which is available to all users, shows all the significant information and gives direct access to the most important JobRouter menus.
Look and Feel
•More transparent structure and representation of the admin tools
• More transparent structure and representation of the configuration menus
•New specific symbols for all significant JobRouter menus
•The screen layout has been redesigned for simpler operation
•All lists have been equipped with a pagination function
Start menu
A new start menu, which is available to all users, shows all the significant information and gives direct access to the most important JobRouter menus. For example, the user can see at a glance how many steps have been postponed or have run out of time.
User help
Operators logging into JobRouter for the first time are shown appropriate help for each menu.
Instance tracking
Users may mark individual Instances for tracking. An overview of current status is available in a special tracking folder.
Process categories
Processes can be assigned categories. These categories will e.g. be shown in the start folder and can be used for filtering. It is also possible to open the start folder in a category view, in which the start steps are shown arranged by category.
User preferences
All user preferences for filtering and sorting are saved. Additionally, JobRouter users may specify how dates and numbers should be formatted. This feature can be very useful for companies operating in different countries.
Transparent Job functions
JobRouter Job functions can be highlighted for transparent processing. This enables all users in this Job function to see all steps from other members of the Job function in their folder for completed tasks. This offers a better overview for all members of a team.
Direct access to system functions
A new element allows quick navigation to certain JobRouter menus or to certain instances by entering a transaction code. For example, a user can jump directly to the menu for setting up a new user. Start steps may have their own transaction codes defined, and the corresponding start step will be immediately opened when that transaction code is entered.
JobRouter log
The JobRouter log contains every change made to system objects, such as users, Job Functions, or processes. These are stored continually and can be consulted at any time by the administrator.
Admin monitor
The new admin monitor menu may be used by the administrator to display in one convenient location any errors within the entire JobRouter application. The administrator can monitor error messages within the entire application including running instances.
Additionally, JobRouter status information including the number of users, Job Functions, steps, etc. may be called up.
Instance archive
The new add-on module called JobShift allows instances to be archived before being purged, thus keeping the database from growing too large. The instances are stored in a separate database. Process Owners can find and reactivate archived Instances at any time.
Test environment
The new JobRouter add-on module called JobSync permits processes, instances, and system data to be synchronized between a test system and a production environment. New and existing processes can be developed, altered and tested in the test system without affecting the productive system.
Importing older processes
Older processes from JobRouter version 2.3 can still be imported into JobRouter and are automatically converted to the new format. The conversion allows next steps that point to Step 99 to be converted to a completion rule.
Native access to the JobRouter database
ODBC is no longer the only way to access the JobRouter database. Now the system also allows direct access to the data sources. It is not necessary to create ODBC data sources during the installation.
Import / Export
Exporting processes takes place directly in the process overview and depends on the user rights. Several processes can be exported simultaneously.
Additionally, it is also possible to export individual instances along with their attached files and to then import them into other systems.
Editing e-mail notifications
Administrators can edit JobRouter e-mail notifications in every JobRouter installation and the e-mail text can be defined in every language known to the system.
Escalation calendar
By using the JobTimer module, a holiday calendar is added, in which days can be entered that will not be taken into account for escalation calculations. In each case the escalation time is extended by one day.
Integration of other applications
Up to five links to other systems or documents may be configured in the JobRouter menu bar.
Automatic check for updates
JobRouter automatically performs a regular check for new versions of the web application and individual services and notifies the administrator.
JobSelect integration
JobSelect queries can now be called directly from the menu and they are now displayed in the menu itself rather than a new window. Additionally, dialog-based JobSelect queries can be created, making direct changes to the XML files unnecessary.
